You are a consultant, freelancer or director of a service company (SAS/SASU, SARL/EURL, startup, agency, B2B consulting business) in France and you wish to benefit from accounting, tax, payroll and legal support that genuinely meets the challenges of your profession.
Perhaps you have found that your current arrangement no longer fully meets your expectations:
- lack of visibility on how much you can pay yourself without weakening your cash flow;
- difficulty obtaining clear and prompt answers to your questions;
- no forward planning on deadlines and obligations;
- need for support on structural matters such as choice of legal status, director’s remuneration, e-invoicing or tax optimisation;
- uncertainty about which expenses you can actually deduct (travel costs, business meals, office rent, equipment, subscriptions) without taking risks in the event of a tax audit.
If you are looking for a lasting, quality relationship with a firm that:
- knows your business (economic model, sector-specific features, personal objectives),
- helps you make informed decisions (legal status, remuneration, investments, hiring),
- remains accessible and responsive when you have a question,
- treats accounting as a management tool and not just a legal obligation,
then it may be worth considering changing your chartered accountant under the right conditions.
The legitimate expectations of consultants and service providers
Directors of service businesses who contact us often express specific needs:
- Advice and proactivity: to be supported on structural decisions (choice of legal status, salary vs. dividends trade-off, recruitment, legal restructuring) and not just on mandatory filings.
- Stable, identified contact person: to be able to speak regularly with the same person who knows the file and the company’s history.
- Responsiveness and availability: to receive answers within reasonable timeframes, with personalised discussions tailored to the situation.
- Support on regulatory changes: to understand the impact of new obligations (e-invoicing, tax changes, changes of regime) and to be guided in their implementation.
- Clear view of the financial situation: to have simple, meaningful management indicators (cash flow, margin, expenses, remuneration capacity).
- Tax and accounting security: to know which expenses can be deducted, how to justify them and what the risks are in the event of a tax audit.
These expectations are legitimate and correspond to what an accounting firm can and should provide as part of a quality support engagement.
Review your situation and your needs
Book a confidential, no-obligation call with a chartered accountant:
we will review together your service business, your current organisation and your expectations.
If your business aligns with our target client profile (directors of service companies SAS/SASU, SARL/EURL, startups, real estate SCIs and holding companies, as well as consultants and freelancers based in France), speaking French or English, we will present to you our support methodology and, if you wish, propose a relationship tailored to your needs.
Simply provide your contact details and a suitable time slot: we will get back to you quickly to arrange this discussion.
Deductible expenses for consultants: what risks without proper organisation?
This is a question we are regularly asked by consultants and directors of small service companies: “Which expenses can I actually deduct in my company?”
The answer depends on several criteria (nature of the expense, justification, link to the business) and the risk is real: poor organisation or insufficient documentation can lead to:
- Adjustments during a tax audit: the tax authorities can challenge your expenses and demand payment of unpaid taxes, plus penalties and late-payment interest;
- Loss of tax relief or VAT credits: without proper justification, these benefits are denied;
- Questions from the tax authorities: poorly organised accounting raises questions that can lead to an in-depth audit;
- Differences between what you thought you could deduct and what is actually deductible: overstated taxable profit, taxes higher than expected.
The expenses most often questioned include: travel costs (taxis, hotels, tolls), business meals, rent or charges for an office / workspace, computer equipment, subscriptions and software, professional membership fees.
The point is not to “force” the deduction of questionable expenses, but to understand the rules, to properly document what can be deducted and to build yourself a strong defence in case the tax authorities ask questions.
Unsure about the deductibility of an expense?
During a meeting with a chartered accountant, we can together review your accounting organisation, check that your expenses are properly justified and offer you an organisation that secures your tax position.
Hexaconto: a structured firm supporting service businesses
Hexaconto works with directors of service companies (SAS/SASU, SARL/EURL, startups, real estate SCIs and holding companies) and consultants and freelancers (sole traders and liberal professions) who are looking for:
- a stable relationship over several years, based on trust and mutual understanding;
- a firm that takes the time to understand their business and their personal and professional objectives;
- comprehensive support covering accounting, tax, payroll and legal matters;
- regular discussions with an identified contact person, in French or in English, available to answer questions.
Our approach is based on the belief that accountancy is a profession of advice and that support is not limited to producing mandatory documents.
However, our firm is not suitable for all profiles. We preferably work with clients who:
- wish to be involved in managing their business and regard accounting, tax and legal support as a useful investment;
- are able to respond to requests for additional information necessary for maintaining their file;
- are looking for a lasting relationship and not frequent changes of firm.
Prepare a possible change of firm under the right conditions
If you are considering changing your chartered accountant, it is important to do so properly and without rushing.
In an initial discussion, we will review with you your expectations, your current organisation and the conditions under which a change could take place (engagement letter, notice period, timetable).
We will present to you our file handover methodology: dedicated contact person, transition timetable, secure data transfer, implementation of tools and communication methods, to lay the foundations for a calm, lasting relationship.
Our day-to-day support
By joining Hexaconto, you benefit from:
- a dedicated contact person who follows your file over time and knows your business;
- support covering all accounting, tax, payroll and legal aspects relating to your company;
- regular discussions to address your remuneration, investment and development project questions (hiring, change of legal status, creation of a holding company, etc.);
- help with accounting and tax organisation: we guide you on deductible expenses, required justifications, and we implement a simple system to avoid errors and risks;
- digital tools to simplify document transmission and track your key indicators;
- monitoring of regulatory changes (e-invoicing, new tax and payroll obligations) with practical recommendations tailored to your organisation.
The objective is to enable you to focus on your assignments and your clients, while keeping a clear view of your financial situation, your actual expenses and the decisions to be made.
Legal status, remuneration and e-invoicing: high-value topics
Beyond mandatory filings, our clients regularly consult us on structural topics, for example:
- Adapting your legal and tax status (SASU, SARL/EURL, sole trader, holding company…) to the development of your consulting or service business;
- Optimising your remuneration (salary, dividends, social protection, pension) to reconcile personal objectives and the company’s financial balance;
- Securing your deductible expenses: understanding which expenses can be deducted, how to justify them and organising your accounts to avoid tax risks;
- Regularly tracking your cash flow, margin and profit to anticipate important decisions (hiring, investments, developing new offerings);
- Setting up a suitable organisation for e-invoicing and the integration of flows into your accounts.
On these topics, the challenge is to make the right decisions at the right time, taking into account both the regulations and your personal and professional situation.
Need to simulate the cost of hiring or estimate your remuneration?
Use our free hiring and payslip simulator in France to explore different scenarios before discussing with a chartered accountant.
Ready to take action?
Whether you wish to find out more about Hexaconto’s support or you are actually considering changing firm, get in touch now.
A chartered accountant will get back to you quickly to arrange an initial no-obligation discussion.
Contact Hexaconto
We mainly work with directors of service companies (SAS/SASU, SARL/EURL, startups, real estate SCIs and holding companies), as well as consultants and freelancers based in France (in French or in English) who are looking for a responsive, well-structured and advisory-driven accounting firm.
Contact us and we will get back to you as soon as possible.
Additional resources to support you
Are you considering changing your chartered accountant and would like to prepare yourself?
Read our complete guide to changing your chartered accountant in France: step-by-step process, sample termination letter, timetable, contractual clauses, pitfalls to avoid. This guide helps you master all aspects of your transition and avoid the risks associated with poor organisation of the change.
Do you have specific questions about your situation?
Please do not hesitate to ask them when you book your appointment. We answer all your questions about accounting, tax, legal structure and the legal obligations of your consulting or service business.
